Category Archives for Collaboration

Using Google Forms: failing forward for free

When we decided that we’d use Google as our collaborative software I was bummed that the Evil Empire would be able to data mine our project — and that the possibility of the “cloud” evaporating was present — but I relaxed when I realized it would solve one of the major problems I as a web designer was facing: FORMS.

I *could* take hours to build a form and then have the input emailed to each responsible committee but that sounded like it would take a lot of administrative work and could go wrong at many places. But with Our New Friend Google Docs, committees could make a form tailored to their needs, share it with the Collective’s gmail, and also capture all the responses themselves.

So easy! So amazingly easy that the Performance committee form-builder even taught herself to shut down the form when the Call closed. Now if only the web designer could learn to hide the sidebars so they don’t flow over the input area of the form…

Collaborative Technology Reasoning: Beg, Borrow, Buy

Why collaborate with a specific technology? Why not just get our work done some other way and all hand it in? For starts, in a collective–or any horizontal project–there’s no manager to hand it in to, no boss, no one to organize the work for you but you. Getting organized is a systems-level problem that best be addressed as soon as possible.

And for projects that have principles that base around justice, equality, accessibility, and collective or direct-democratic decision making, the choice of platforms is a political decision.

For the 2012 Femme Conference, we needed to set up a system where 14 core organizers and 30 subcommittee members can work together — both in terms of accessibility and capacity. Systems we chose thus had to be not overly hard to learn or use, but still must allow for organization and effectiveness.

We looked at possibly using:

I tried to get people to use Crabgrass [open source!] or Basecamp [more useful!], but the request from the majority of the other organizers was that most people had existing Gmail accounts and were familiar with the interface, so we went with G-docs

  • Theory: Choosing the achievability of agility and accessibility over principles, choosing to fight battles later with other technologies. For example, I decided to force WP participation rather than “force” the use of a platform that no one would use.

In an ideal build we’d have Crabgrass or Open Atrium sitting on a Drupal site, but in an ideal world we’d be paying someone to build this. Better to pick that which will actually happen and — most importantly, that which people are willing to interact with.

  •  Theory: I like to occassionally remind people that Gmail is a “begged” resource that datamines our every word typed in, just to raise awareness of the issues in using “free” software that’s not Free/Libre software.

Community Participation:

The Femme Conference project has a built-in, existing community of 14 core organizers and about 35 total organizers who would be interacting with this media, either by creating blog posts, content for the web pages, or using the social media to let people know about the conference.

There is an additional community of several hundred people who will be visiting the site for information on participating in the the conference at performers, workshop presenters and attendees.

Theory: We had to pick a technology that community members would be familiar with and comfortable using that also allowed for the needed organization and dissemination of data.

Theory bonus: Organization and Dissemination are two of the three aspects of power-shifting digital technology, the other being production

Problem Statement: Develop Collaborative Technology for a Conference

This project’s goal is to create an internal communications system as well as a public social media and web presence for an LGBTQ conference which can be maintained by many, and which is manageable by an asynchronous, all-volunteer organizing collective.

A major goal of this project is to create a collaborative and horizontal web presence which is decentralized and which many people have access to and control[s] over, instigates interactivity and buy-in, while maintaining the safety of personal data [email addresses, server logins] as needed. For political reasons, it is important to create a space where many types of users feel welcomed to post on the blog, and for other users to find accessibility information on the site.

For marketing and registration purposes, we wanted to create a site that attracts people to the conference itself .

Lastly, members have requested a rideboard and housing-share board for the site. Questions about need for monitoring and safety have come up, so these boards should avoid spam and lurking, while remaining easy-to-use for a range of users.